Registration and payment policy
- Online registration
- will be open on Friday, December 1, 2023, and it is to be completed by each attendee and is non-transferable.
- The full Conference registration fee covers admission to all lectures, poster and panel sessions, lunches, Conference materials, coffee breaks, welcome reception on May 23, Conference dinner on May 24 as well as electronic version of abstracts (available as pdf to download).
- Payments can be made by a standard bank transfer (details below) in Euro.
In the subject box of your bank transfer, please fill out your SURNAME, REGISTRATION NUMBER (sent in the login confirmation e-mail) and add “ACCORD 2024“
Account in €:
IBAN account number: PL 39 1160 2202 0000 0004 7415 5017
Bank’s SWIFT code: BIGBPLPW
Bank name: Bank Millennium S.A
Bank address: 2A Stanisława Żaryna, 02-593 Warsaw, Poland
Recipient’s bank country: Poland
Account owner: Medical University of Warsaw (ACCORD 2024)
Registration fee for: name of the participant
- To participate in the Conference, as either an active participant, presenting a short Oral Presentation or a poster (standard Printed Poster Presentation or Poster Spotlight Presentation), or as a passive participant without any presentation or poster, you are required to cover the registration fee before April 15.
- All registered participants will receive the complete Conference package.
- In case of any queries concerning the registration, please contact the organizers using the website form.
All cancellations must be made in writing, by e-mail, to the Conference Office, firstname.lastname@example.org according to the following policy:
- Cancellations received in writing between December 1, 2023 and March 31, 2024 are entitled to an 80% refund.
- Cancellations received between April 1 and April 30, 2024 are entitled to a 50% refund.
- Cancellations received after April 30, 2024 are not entitled to a refund.
All refunds will be made within 30 days after the end of the Conference. Refunds will be made to the bank account used for the payment.
Organizers reserve the right to cancel any events due to unforeseen circumstances. In case of event cancellation by the organizers, the full refund will be made within 30 days.
Abstract Submission Guidelines
- The person delivering the poster (standard Printed Poster and/or Poster Spotlight Presentation) or Oral Presentation must be a registered participant.
- There are no limits to the number of abstracts per participant. However, each participant might be invited to present only one Oral Presentation or one poster at the Poster Spotlight Presentation. The other accepted abstracts will therefore be posted as standard printed posters only.
Guidelines for the abstract structure
- Your abstract should be in English.
- The abstract title should be no longer than 200 characters, while the abstract itself is limited to 2500 characters, including spaces.
- The title of the presentation should indicate the content of the contribution. Please avoid abbreviations in the title. Abbreviations may be used in the text and explained when first used.
- Abstracts must be divided into the following sections: Objectives, Materials and Methods, Results, Conclusions.
- References are not obligatory, and the inclusion of references affects the word count.
- All tables, figures, and reference citations must be referred to in the text of the abstract.
- A maximum of 2 tables of up to 10 rows x 8 columns can be included in abstract. One table is worth 250 characters.
- When it comes to graphs and images, it is important to note that each image or graph included in the abstract is worth 250 characters. A maximum of 2 images/graphs can be included per abstract
- The maximum file size of each graph/image is 500 KB. The maximum pixel size of the graph/image is 600(w) x 800(h) pixels.
- Please indicate 3 keywords best describing the abstract and select the category of your research.
Instructions for abstract submission
- In the abstract submission module fill in all the required fields. Abstracts must be submitted via this website. Faxed or e-mailed abstracts will not be considered.
- The submission form allows you to store your abstract as a draft to make further changes before submission is completed. Please note that abstracts must be submitted before the deadline to be sent to the reviewers for evaluation.
- Click on the SUBMIT button at the end of the process to submit your abstract. An abstract cannot be changed after submission. Indicate if you want your abstract to be considered for Oral or Poster Spotlight Presentation by the Scientific Committee.
- Submitted abstracts will be evaluated by the Scientific Committee, and you will be notified about their acceptance within 7 days.
- Authors of selected abstracts will be invited to the Oral or Poster Spotlight Presentation. All abstracts accepted for either Poster Spotlight Presentation or just standard Printed Posters Presentation will be posted in a printed form in the poster room.
- All accepted abstracts will be published in the Abstract Book on the Conference website before the Conference. Submission of the abstract constitutes the consent of all authors to its publication.
- The presenting author is required to ensure that all co-authors are aware of the content of the abstract before its submission.
- You will receive an abstract ID number automatically via email during the submission process. Please refer to this abstract number in all correspondence regarding your abstract.
- Please contact the organizers if you have not received confirmation that your abstract has been submitted.
- Upon submission, the abstract submitting author confirms that all the authors have reviewed the abstract and that all information is correct and that the authors accept that the content of this abstract cannot be modified or corrected after final submission and that they are aware that it will be published exactly as submitted.
- Upon submission, the Abstract submitting author confirms that the contact details saved in the system are those of the corresponding author, who will be notified about the status of the abstract. The corresponding author is responsible for keeping the other authors informed about the current status of the abstract.